Vuplon

Accounting software

Accounting software built for how businesses in Uganda keep their books.

Journals, bank, receivables, payables, VAT and financial statements in one ledger, with URA EFRIS e-invoicing connected and every other Vuplon module posting into it.

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What it is

Vuplon Accounting is cloud accounting software for companies in Uganda and East Africa. It keeps a full double-entry general ledger in your reporting currency, reconciles bank statements, handles foreign-currency invoices and period-end revaluation, submits invoices to URA EFRIS, and produces the trial balance, income statement, balance sheet, cash flow statement and VAT return. Payroll, inventory, fixed assets, SACCO and staff claims post into the same ledger, so month-end is a review rather than a re-keying exercise.

What you get

General ledger and journals

Your own chart of accounts and financial categories, journals with an approval chain before posting, reversals, and a transaction trail that shows where every figure came from.

Bank and reconciliation

Record bank expenses and receipts, import statements (Excel, CSV, MT940 and camt.053), and tick them off against the ledger. Duplicate statement lines are caught on import.

URA EFRIS e-invoicing

Invoices and stock movements are submitted to URA EFRIS from inside Vuplon. If URA rejects a document it is not saved to your books, so the two never disagree.

Multi-currency

Invoice and pay in any currency while the ledger stays in your reporting currency. Period-end revaluation follows IAS 21 and only restates monetary items.

Receivables and payables

Quotes, invoices, receipts and customer statements on one side; purchase orders, supplier invoices, payments and age analysis on the other, each with approvals.

Dimensions and budgets

Tag every line by branch, department, cost centre, location or a dimension of your own such as project, then report and budget by any of them.

Group reporting

Consolidate several companies into one balance sheet, income statement and trial balance, with eliminations, without touching any company’s own journals.

Period close and audit trail

Close a month, quarter or year and the lock holds in every module. Every change is recorded with who made it and when.

How it works

  1. Bring your books across. Start from a starter chart of accounts or import your own. Migrate Books maps a general ledger export from your old system onto the new chart and posts the history in one balanced step.
  2. Work from documents, not journals. Invoices, bills, payroll runs, stock movements and depreciation post themselves. Hand-keyed journals are for the exceptions.
  3. Reconcile and close. Import the bank statement, reconcile, revalue foreign balances, then lock the period.
  4. Report. Statements, management accounts and VAT figures come from the same ledger, on screen and in Excel or PDF.

Reports included

  • Trial balance
  • Income statement
  • Balance sheet
  • Cash flow statement and forecast
  • Statement of changes in equity
  • VAT return
  • Detailed ledger and transaction trail
  • Budget against actual
  • Management accounts by month
  • Customer and supplier age analysis
  • Group (consolidated) statements
  • Scheduled report emails

Accounting: questions people ask

Is Vuplon accounting software EFRIS compliant?

Yes. Vuplon connects directly to URA EFRIS. Sales invoices and stock movements are submitted to URA from inside the system, and a document URA rejects is not saved to your books.

Can I move from QuickBooks, Sage, Tally or Excel to Vuplon?

Yes. Migrate Books takes a general ledger export from your current system, maps its accounts onto your Vuplon chart of accounts and posts the history as balanced journals. Sage 200 Evolution has a ready-made export query. Customer and supplier lists import from Excel or CSV, and column headings from Sage Evolution, QuickBooks, Xero and Tally are recognised.

Does Vuplon handle more than one currency?

Yes. Documents can be raised in any currency you set up, with their own exchange rate, while the general ledger always books in your reporting currency. Unrealised gains and losses on foreign bank balances, receivables and payables are posted by the period-end currency revaluation.

Can an accountant or audit firm run several companies?

Yes. One login can hold many companies and you switch between them in a click. Each company’s data and permissions are kept separate, and group reporting consolidates the ones that belong together.

Does payroll post to the accounting module?

Yes. An approved payroll is sent to Journal Entries as a draft journal, split by the posting dimension you choose, and is posted from there. Inventory, fixed assets, SACCO, claims and advances post to the same ledger.

How much does Vuplon accounting software cost?

Vuplon is free to start, with no credit card required. You pay only for the modules you switch on. Request a demo for pricing for your company.

Works with the rest of Vuplon