Vuplon

HR software (HRIS)

HR software that follows every employee from job requisition to exit.

One record per person, from the day a vacancy is approved to the day they hand back their laptop, connected to leave, payroll and the books.

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What it is

Vuplon HR is a human resource information system (HRIS) for companies in Uganda and East Africa. It covers workforce planning, recruitment with a candidate portal, onboarding, the employee directory, attendance, compensation, performance appraisals, learning, employee relations and offboarding. Staff serve themselves on web and mobile, and the same employee records drive leave and a payroll that calculates PAYE, NSSF and LST.

What you get

Workforce planning

An organogram, departments, service lines, an approved establishment against actual headcount, and job descriptions kept with the role.

Recruitment

Requisitions, job postings on your public careers page, applications, a hiring pipeline, interviews, offers, reference checks and a talent pool. Candidates follow their application through a portal that needs no password.

Employee records

Contracts, documents, bank details, dependants, compensation and history in one profile, with access controlled down to the record.

Onboarding and offboarding

Checklists for joiners and leavers. Company assets issued to a person are tracked, and an exit is held until they are returned.

Performance and growth

Scored appraisal cycles, goals, continuous feedback and a learning and development record.

Employee relations

Disciplinary cases, grievances, queries and recognition, plus policies and declarations that staff read and sign off.

Self-service on web and mobile

Employees update their profile, see payslips, request leave and submit claims. Managers approve from their phone.

Vup AI

Ask HR questions in plain English, such as who is on probation or which contracts end this quarter. Vup only shows what the person asking is allowed to see.

How it works

  1. Import your people. Bring staff in from Excel, or invite them to complete their own profiles.
  2. Set your structure. Departments, grades, reporting lines and approval chains, set once and used everywhere.
  3. Let staff serve themselves. Leave, payslips, claims and appraisals move out of email and into one place.
  4. See the whole workforce. The HR dashboard and reports show headcount, turnover, leave and open requisitions as they stand today.

What HR can see at a glance

  • Headcount against establishment
  • Organogram
  • Hiring pipeline by stage
  • Open requisitions and offers
  • Appraisal grid report
  • Attendance
  • Leave balances and days taken
  • Assets in each employee’s custody
  • Policy sign-off status
  • Onboarding and exit progress

HR: questions people ask

What is an HRIS, and is Vuplon one?

An HRIS (human resource information system) is software that holds employee records and runs HR processes such as recruitment, leave, appraisals and payroll in one place. Vuplon is an HRIS: it covers the whole employee lifecycle and connects it to payroll and accounting.

Does Vuplon HR software include payroll for Uganda?

Yes. Payroll runs on the same employee records and calculates PAYE on URA’s current bands, employee and employer NSSF, and Local Service Tax. Payslips reach staff on web and mobile, and the approved payroll posts to the general ledger.

Can candidates apply online?

Yes. Job postings appear on your public careers page. Candidates apply there, keep a reusable CV, and follow their application through a candidate portal that signs them in with an emailed link instead of a password.

Can employees use it on their phones?

Yes. Staff can view payslips, check leave balances and submit leave, claims and advances from the Vuplon mobile app or a mobile browser, and managers can approve requests the same way.

How is sensitive HR data protected?

Access is role-based down to the module and record, sign-in supports multi-factor authentication with an authenticator app, every change is written to an audit trail, and each company’s data is kept separate.

Is Vuplon suitable for a small company?

Yes. Vuplon is free to start and you switch on only the modules you need, so a ten-person team and a group of companies use the same system at different sizes.

Works with the rest of Vuplon