Vuplon

Leave management software

Leave management software that ends the spreadsheet of leave days.

Staff apply from their phone, managers approve in one tap, and balances, carry-forward and public holidays are worked out for you.

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What it is

Vuplon Leave Management is an online leave system for employers in Uganda and East Africa. You define your leave types and entitlement packages once; employees apply on web or mobile; requests follow your approval chain; and balances update automatically, excluding weekends and public holidays. A team calendar shows who is away, and reports show days taken and outstanding for every employee.

What you get

Your leave policy, configured

Annual, sick, maternity, paternity, compassionate, study or unpaid leave, each with its own rules, including half days where you allow them.

Entitlement packages

Group leave types into packages and assign them to staff, so a new joiner gets the right allowances from day one.

Approval chains

Requests go to the right approvers in order, with email and in-app notifications at each step.

Team leave calendar

See who is away before you approve. Calendar feeds put leave into Google, Outlook or Apple Calendar.

Carry-forward and adjustments

Carry unused days into the new year up to the limit you set, and record manual adjustments with a reason.

Public holidays

Keep the public holiday list for your country and it is left out of every leave count.

Plan leave ahead

Staff can schedule a request to be sent later, and reminders go out before leave starts.

Connected to payroll

Unpaid leave and leave that can be cashed out on exit are flagged for payroll, on the same employee record.

How it works

  1. Set leave types and packages. Enter your policy once: days per year, carry-forward limit, who approves.
  2. Staff apply. From the mobile app or the browser, with the balance shown before they submit.
  3. Managers approve. One tap, with the team calendar beside the request.
  4. HR reports. Days taken, balances and upcoming leave for any period, exported to Excel or PDF.

Reports included

  • Leave balances per employee
  • Leave days taken by type
  • Team leave calendar
  • Upcoming and scheduled leave
  • Carry-forward records
  • Pending approvals

Leave Management: questions people ask

How many annual leave days is an employee entitled to in Uganda?

Under the Employment Act, 2006, an employee is entitled to seven days of paid annual leave for every four months of continuous service, which is 21 working days a year. Maternity leave is 60 working days on full pay and paternity leave is four working days. Your contracts may give more; Vuplon lets you set each entitlement.

Are weekends and public holidays counted as leave days?

No. Vuplon counts working days only and leaves out the public holidays on your company’s list.

Can employees apply for leave on their phones?

Yes. Staff apply and check balances in the Vuplon mobile app or any mobile browser, and managers approve the same way.

Can unused leave be carried forward?

Yes. Each leave type has a carry-forward limit. At year end the unused days up to that limit move into the new year and a record is kept of what was carried.

Does it work with our own approval hierarchy?

Yes. You define who approves and in what order, and each approver is notified when it is their turn.

Can we use leave management without the other modules?

Yes. Leave Management can be switched on by itself, and it shares employee records with HR and payroll if you add them later.

Works with the rest of Vuplon