Vuplon

Fixed asset management software

Fixed asset software that keeps the register and the ledger in agreement.

Every asset from purchase to disposal: depreciation run monthly, revaluations and impairments recorded properly, and each posting made to the general ledger for you.

Request a demo · Start free

What it is

Vuplon Fixed Assets is asset register and depreciation software for companies in Uganda and East Africa. It holds each asset with its cost, category, location and custodian; calculates depreciation by the straight-line or reducing-balance method; records revaluations, impairment losses, transfers, sales and write-offs; tracks insurance policies and their expiry; and posts every entry to the general ledger so net book value in the register matches the balance sheet.

What you get

Asset register

Cost, purchase date, category, serial number, location and custodian for every asset, searchable and exportable.

Categories that carry the rules

Each category sets the depreciation method, rate or useful life, residual value and the ledger accounts, so a new asset only needs its cost and date.

Depreciation

Straight line or reducing balance, run for the period and posted to the ledger in one step.

Revaluation and impairment

Record a revaluation, or an impairment loss with a later reversal, and depreciation carries on from the new carrying amount.

Sale and write-off

Dispose of an asset and the gain or loss against net book value is worked out and posted.

Insurance

Policies and brokers against the assets they cover, with alerts before a policy expires.

Transfers and custody

Move assets between branches or departments and record who holds them. HR sees what a leaver must hand back.

Excel import

Bring in your existing register and categories from a spreadsheet, with a preview before anything is saved.

How it works

  1. Set up categories. Method, rate and ledger accounts for buildings, vehicles, equipment, furniture and the rest.
  2. Load the register. Import from Excel or add assets as you buy them.
  3. Run depreciation. Each period, review the run and post it.
  4. Handle changes. Revalue, impair, transfer, sell or write off, and the ledger follows.

What you can report

  • Fixed asset register
  • Net book value by asset and category
  • Depreciation run for a period
  • Accumulated depreciation
  • Revaluations and impairments
  • Assets sold and written off, with gain or loss
  • Insurance cover and expiry
  • Assets by location and custodian

Fixed Assets: questions people ask

What is a fixed asset register?

A fixed asset register is the list of the long-term assets a business owns, such as land, buildings, vehicles, equipment and furniture, with the cost, purchase date, depreciation to date and net book value of each. Auditors ask for it to support the figures on the balance sheet.

Which depreciation methods does Vuplon support?

Straight line and reducing balance. The method and rate are set on the asset category and can be overridden for a single asset.

Does depreciation post to the general ledger automatically?

Yes. Posting a depreciation run creates the journal in Vuplon Accounting, as do revaluations, impairments and disposals.

Can I import my asset register from Excel?

Yes. Categories and assets import from a spreadsheet through a wizard that shows you the result before you commit it.

How are revaluation and impairment handled?

A revaluation restates the asset to its new value and depreciation continues from there. An impairment loss is charged to profit or loss and tracked separately, and can be reversed later up to the amount originally recognised.

What happens when an asset is sold?

You record the sale or write-off, and Vuplon removes the asset’s cost and accumulated depreciation and posts the gain or loss on disposal.

Works with the rest of Vuplon